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Finding The Best Food Truck Accounting Software


I’m learning that it’s easier to raising money and awareness online using Total daily sales/cogs/purchases instead of Itemized values . I was getting “wrapped around the axle” trying to do that. I will be starting a small food truck business, and am trying to understand how to record inventory/COGS. Based on some discussions that I’ve seen here, it seems like I can have a “Purchases” Asset Account, instead of an “Inventory” Asset Account. I’ve seen so many business owners get burned by trying to handle their own payroll to save money. I’m an accountant and I use a 3rd party payroll provider.

So, You Want to be an Owner Operator? – Global Trade Magazine

So, You Want to be an Owner Operator?.

Posted: Thu, 16 Mar 2023 10:31:13 GMT [source]

We broke down one-time and ongoing costs to help you get an idea of what you’ll be working with. Learn how thousands of businesses like yours are using Sage solutions to enhance productivity, save time, and drive revenue growth. Get up and running with free payroll setup, and enjoy free expert support. Try our payroll software in a free, no-obligation 30-day trial. For example, if you sell pulled pork sandwiches and don’t precisely measure how much pork goes on each sandwich, you’ll have difficulty accurately managing your inventory.

Discover the best accounting software for your cafe & small food business

Easy-to-navigate reports on high-performing menu items, food costs, sales, etc. Also, Square’s extensive POS hardware options are affordable and intuitive, which is why Square also makes our list of best mobile POS systems. The idea is to debit a Purchases Asset Account when ingredients are purchased. Then, when I do a weekly/monthly inventory, debit COGS and credit Purchases to account for COGS. You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting. We offer our toolkit of financial intelligence that will be your greatest asset for business growth.


Here are some of the basic costs you’ll need to account for in your small food business. Is our sample food truck startup cost calculator not what you’re looking for? Our food truck startup cost spreadsheets are easy and intuitive to use. Once downloaded, they’re fully customizable to fit your needs. Phone/Internet – customers will need to get in touch with you, and using a personal phone number will quickly get overwhelming. Factor in the cost for Internet access for your payment software as well.

If you are taking on an investment partner make sure you hash out those details with your CPA and lawyer. You want to make sure to create an owner equity account and to keep your partner distributions in line with your partner agreement. If you are taking money from other people first decide whether it will be a loan or a partner investment. If it is a loan determine the terms of that loan including the interest rate and maturity of the loan. Loans should be tracked separately as a liability, short-term for less than a year, and long-term for more than a year. The money you put in as an owner is simply owner equity and should be accounted for as an owner equity contribution which goes on your balance sheet.

Be Smart About Sales Tax

Mobile food truck POS systems facilitate constant movement by connecting to the web via mobile data when they’re not connected to a stationary Wi-Fi signal. It’s essential that you use a cloud-based POS system for your food truck. Lavu POS includes a cash discount program for loyal customers. This helps to ensure that you get the most out of your restaurant’s POS. Lavu POS can be installed on an iPad, and it offers support for kitchen display systems and receipt printers. To get started with Lavu POS, you’ll need to sign up for a subscription plan.


As your food truck develops, you’re going to have some daily, monthly and annual costs to take care of—and these have a pretty big range depending on the type of truck. No matter what, it’s always a good idea to shop around for the best rates, so make sure you do your research. You probably don’t have any extra space on your food truck to keep business records.

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You’ll still need to give customers a paper receipt if they want one. But you’ll avoid having to keep track of hundreds of hand-written signatures in your truck. The system lets food trucks create house accounts for repeat customers. It also includes customer loyalty programs to drive repeat business.

Streamline accounting, inventory, operations and distribution. Customizable, on-premise human capital management software. Most widely-used construction management software in the industry.

You want to try to aside enough money to cover all eventualities, so you’re prepared. Having enough money set aside gives your business the best chance at success. After all, as the old saying goes, ‘fail to prepare, prepare to fail’. Occupancy expenses may also include any utilities or insurance, like van insurance, that you have to pay. It’s important to note that occupancy expenses are fixed and remain the same, which means you can’t reduce them to increase profitability.

You have limited space to store ingredients and must have an exact eye for portion control for menu items. To increase your profit margin, you can increase or diversify sales (e.g., offer branded swag), cut back on expenses, or raise prices. Subtract the cost of goods sold ($10,000) from your revenue ($80,000) to find your gross income of $70,000 ($80,000 – $10,000). And, the market size for food trucks grew from over $534 million in 2012 to over $1.5 billion in 2023. Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services.


Lavu POS is a restaurant point of sale solution that combines years of experience with modern technology. It allows restaurants to manage inventory, employees, and payments from a single app. If you’ve caught on to the growing importance of the customer experience, Talech is an excellent choice. The system facilitates the delivery of a world-class food truck customer experience. Read our full system review to learn more about Talech POS.

How Does a POS System Work In a Food Truck?

If you are using Square for your POS system they also have a great payroll service that interacts directly with Square saving you time and money. The golden rule in merchant processing is to make sure it integrates with your POS system. If you get roped into some external merchant processing device (that doesn’t work with your POS system) you are losing money no matter what the rate is. The reason is that you have added a manual process to both the customer interaction as well as the accounting side of things.

After you get the cost estimate figured out, you’ll have a clear understanding on how much fundraising you’ll need to do. Some of you will have enough money savings to cover the costs. Calculating and collecting sales tax is a nuisance for any food truck operator. Not only is it your responsibility to collect, but there are penalties for even minor mistakes.

Contracts are month-to-month, but some users report getting roped into a yearly contract when signing up for a custom plan. Be sure to read your contract before using TouchBistro as your food truck POS. TouchBistro Payments uses an interchange-plus pricing model, and TouchBistro will give you a custom payment processing rate quote. You can use TouchBistro Payments in-house payment processing , or you can choose from several third-party processors, including Square.

Here’s a simple way to think about how much revenue you’ll need to make to cover your expenses. Finally, if you realize a great customer experience will result in the highest revenue growth possible, look closely at Lavu. Ultimately, the best food truck POS system for you depends on your business goals and how you run your business. That ultimately depends on your needs and which growth stage you’re in. New, bootstrapped food trucks would do well with Square given its low price point. More established food trucks that need more features and have the capital to afford them might consider Revel Systems, TouchBistro, or Lavu.


Food trucks can securely and quickly process credit and debit card payments, further increasing the system’s speed. The cost-to-sales ratio helps you understand the overall financial performance of your food business and ensure you maintain a healthy profit margin. Understanding your cost-to-sale ratio also helps you know how you stack up to other food businesses and get a clear picture of your finances. As a small food business, you’ll need to keep a close eye on your inventory to ensure you have enough ingredients to fulfil orders and deliver to your customers. Since food businesses often depend on perishable goods, it’s even more critical to maintain an in-depth awareness of your inventory. With a good understanding of your expenses and how much money you need to run your food business, you can create a budget.

Yet every food truck needs to turn a profit and control their costs to stay on the road. Food truck accounting software and systems vary from the simple to complicated, integrated point-of-sale management systems. Day in and day out you invest your time, energy and focus into creating something great. So why waste your valuable time and efforts tracking expenses the old-fashioned way? Outsource the busy work and get back to doing what you do best—making your business a success.


Help regulate cash flow with automatic inventory tracking. Always know what’s going out, coming in, and when supplies are running low. Regardless of your food truck business size and budget, accounting is an incredibly useful practice to master. Use this guide to ease into accounting for your food truck. Soon you may even feel equipped to tackle your own business’s accounting .

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